Executive Assistant (International NonProfit)


Job title: Executive Assistant (International NonProfit)

Company: GPAC

Job description: Overview

Gpac (Growing People & Companies, www.gogpac.com) has been retained by a Rockland County international nonprofit organization to search for an Executive Assistant who will report directly to the Executive Director. This organization empowers people living with serious and sometimes life-long chronic illnesses. They promote evidenced-based education and tools to help people make informed medical decisions and by advocating for improved access to health care.

The culture at the organization promotes healthy living and lifestyles. The organization is very diverse and is open to candidates from all backgrounds. Candidates who are ex-military are encouraged to apply.

Position Summary

The ideal candidate is tech savvy, has excellent Word, Excel Teams, Zoom and PowerPoint skills, understands how to work with director-level people and their teams, and elected officials and their staff. The person is a strong writer, editor, proof-reader, and communicator, is discrete, is quick to grasp the politics of situations, and is able to negotiate issues successfully. The candidate must be comfortable in corporate meetings, able to take notes, produce meeting reports and perform follow-up. Domestic and international travel may occur but is not a significant part of the job.

Position Qualifications

  • Bachelor’s degree is required. A Master’s degree is preferred.
  • Experience in basic accounting, expense reports, minor accounts payable and receivable using QuickBooks or other semi-automated accounting system.
  • Must be tech savvy and not intimidated by technology. Must be open to new technology, software and concepts.
  • Conceptual understanding of Python, R, and artificial intelligence.
  • Someone who is comfortable interacting with senior level leaders.
  • Must have a valid Passport and Enhanced Driver’s License, good driving record, and be eligible for Global Entry.
  • Someone who is comfortable driving the organization car to NYC 3-4 times per month and occasionally to Washington DC.
  • Must be available to travel to Europe once or twice a year.
  • Spanish or another foreign language is a plus.
  • Must be able to be bonded.
  • Must be comfortable interacting with many different cultures, religions, sexual orientations, nationalities, and personalities and needs to be comfortable in these diverse environments.

Position Responsibilities

  • Scheduling, scanning, sorting a small amount of mail, organizing, paper and electronic filing, coordinating a small number of overnight shipments.
  • Handle basic accounting, expense reports using Divvy, minor accounts payable and receivable using QuickBooks.
  • Make travel arrangements without a travel agency.
  • Seek technology and personnel efficiencies.
  • Must meet deadlines for projects, government, and funder filings, track new business opportunities and implement major donor stewardship programs.
  • Must act as gatekeeper without angering people who want to meet or talk with the executive director who has always had an open communications policy.
  • Able to interact with many different cultures, religions, sexual orientations, nationalities, and personalities and needs to be comfortable in these diverse environments.
  • The candidate will be expected to join, at the organization’s expense, professional societies and take continuing education courses to stay current with best practices.
  • Will be responsible for driving the organization car with the executive director to NYC 3-4 times per month and occasionally to Washington DC.
  • Must be available to travel to Europe once or twice a year.

Location: Rockland County. Onsit

Expected salary: $50000 – 85000 per year

Location: Nyack, NY

Job date: Fri, 22 Dec 2023 23:11:46 GMT

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