Business Manager


Job title: Business Manager

Company: University of Maryland

Job description: Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Position Summary/Purpose of Position:

The Business Manager is responsible for assisting the Assoc. Director of Finance with day to day operations of the ESSIC federally sponsored awards financial activities, proposal preparation, and administrative support. The Business Manager will work as a liaison to the management of the ESSIC Business Office(EBO),funding agencies, Partners outside of the University as well as the units through out campus, including the Office of Research Administration. This position’s primary
responsibility is to provide ESSIC’s research scientist with contract and grant accounts full accounting/financial support. This includes, but is not limited to:

  • Responsible for monthly accounting of research and non-research accounts utilizing BA4 and KFS accounting systems.
  • Provide the ESSIC Associate Director of Finance and Administration and/or Project Principal Investigators (PIs) with analysis of spending patterns, and financial projections for all accounts. Produce other financial reports as requested.
  • Pre-Award duties: Prepare and route contract and grant proposal applications including preparing and formatting budgets, reviewing the funding opportunity announcement, and collecting documentation required by the funding agency, etc.
  • Post Award duties: Ensure that expenditures and activities on accounts are in compliance with campus and sponsor regulations/policies, including the areas of purchasing, personnel, and travel. Ensure adequate backing documents are provided for all activities, file backing documents in a UMD approved format.
  • Subaward Management: Request and monitor sub-contracts, from tracking rates of spending on purchase orders. Request additional backup documentation for tracking purposes as needed.
  • Ensure all budgets contain accurate information (salary, fringe, tuition remission, f&a rates, etc.)
  • Ensure payroll charged to sponsored and non-sponsored accounts are in accordance with UMCP and sponsor policies and requirements. Maintain salary charts/projections for faculty with sponsored research to track their salary allocations throughout the year. Ensure effective method of tracking salary allocations.
  • Provide range of administrative assistance in support of ESSIC when needed (arranging travel, organizing meetings, purchasing procurement, ordering business meals/refreshments, and coordinating logistics for conferences, events, workshops and seminars.)
  • Maintaining an accurate equipment inventory, tagging equipment when received.
  • Meet regularly with EBO management and researchers to review the financial standing and activities on awards, which will include encumbrances and projections to end of fiscal year or award/task end date.
  • Other duties as assigned

Benefits Summary Top Benefits and Perks:

Minimum Qualifications:

Education:

  • A Bachelor’s degree or equivalent combination of education and experience may be substituted for a degree (i.e. at least 3 years of progressively responsible experience in an administrative support role responsible for some financial processing, analyzing data, processing travel and procurement).

Knowledge, Skills and Abilities:

  • Demonstrated proficiency in Excel to prepare and analyze complex spreadsheets (i.e. properly knows how to use and create formulas).
  • Strong analytical, mathematical, and problem-solving skills [In particular in Excel (preparing and analyzing data and figures]
  • Must be detail-oriented and highly organized.

Preferences:

Preferences:

  • Bachelor’s degree preferred but not required
  • 3-5 years’ experience in financial management.
  • University background and experience are a plus but NOT required
  • Experience and working knowledge with the University of Maryland BA4 (Shadow Accounting System), KFS (the University’s Official Accounting System), Concur (UMD Travel System), PCMS (the University’s Purchase Card Management System), etc.
  • Knowledge of University and federally sponsored awards policies and procedures in the areas of travel, personnel, and purchasing. A plus: some knowledge of federal regulations pertaining to federal awards(UG, A-21/A-110).
  • Proficient in organizing and executing multiple assignments under specific constraints.
  • Demonstrated Knowledge of financial policies/processes for financial management, record keeping, pre-award, and post-award activities.
  • Aa multi-tasker who is a highly motivated self-starter who takes direction well but can also work independently.
  • Prior experience with assisting with creating and managing budgets.
  • Ability to effectively analyze data and explain it to non-financial individuals.
  • Ability to build and maintain effective relationships with a wide range of constituents, including but not limited to university officials, faculty, staff, and sponsors.
  • Ability to work in a team-driven environment (daily interactions with other members of the business operations team, and Central offices i.e. AP, AR, ORA, etc.)
  • Posse critical thinking skills, demonstrated the ability to solve problems, willingness/ability to learn through provided trainings and take initiative to ultimately promote UMD/ ESSIC’s overall business effectiveness.

Additional Certifications:
Additional Information:

Salary range $60,000 to $75,000
Job Risks Not Applicable to This Position
Physical Demands

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.
The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
Posting Date: 12/21/2023
Closing Date: 01/13/2024
Open Until Filled No
Best Consideration Date
Diversity Statement:

The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

Applicant Documents

Required Documents * Cover Letter

  • Resume
  • List of References (no emails sent from system)

Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*). * * How did you hear about this position?

  • LinkedIn
  • UMD Job Site
  • Personal Referral
  • Washington Post
  • Baltimore Sun
  • Local Publication
  • Chronicle of Higher Education
  • Inside Higher Education
  • INDEED
  • HERC
  • Hispanic Outlook
  • Diverse Jobs
  • HigherEdJobs
  • Professional Journal
  • Listserv
  • Other
  • SimplyHired
  • CareerBliss
  • Job Fairs
  • Monster.Com
  • Craigslist
  • UMD Job Fair
  • CareerBuilder

Expected salary: $60000 – 75000 per year

Location: Baltimore, MD

Job date: Sat, 23 Dec 2023 02:21:50 GMT

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